Nexo · a Pluton product
Time tracking that doesn't waste your team's time.
Compliance with Spain's RD 8/2019 and a clear experience for employees, managers and HR. No endless onboarding, no screens you don't need, no double entry.
Today · sample
Morning shift
In 08:55
On shift
Location only at clock-in, if the workplace has it on.
Team · sample
- A. MartínIn08:55
- L. OrtegaIn09:02
- M. RuizAwayLeave
Kept 4 years. CSV or PDF export.
How it is used
Five pieces of the record, in one product.
What is already in Nexo's features, in day-to-day order. The UI chips are illustrative.
- 01
Clock in
In the browser, on a computer, on a phone or on a shared terminal with code and PIN. Offline clock-in exists as a module, with later review.
- 02
Close the day
Start and end of each day — what RD 8/2019 asks for.
- 03
Leave
The employee requests holiday and leave. The manager is notified by email. It is not an HR calendar.
- 04
Export the record
CSV or PDF with start, end, workplace and corrections. Kept 4 years. It is not an official ITSS file.
- 05
Optional geofence
If the workplace turns it on, location is checked only at clock-in. No continuous tracking.
- A
A. Martín
Oficina
08:55 → 17:02
- B
B. Ruiz
Teletrabajo
09:03 → Open
- C
C. Vega
Almacén
08:48 → 16:40
- D
D. Soler
Oficina
09:12 → Open
Features
What Nexo does.
Built to be used daily by every role in the team. Just the right surface area, done well.
Clock-in on the web and on a phone.
The same app in the browser. On a phone it works the same; it can be installed as a PWA. Offline is a module, with review.
Shared clock-in terminal.
A tablet or computer at the entrance for people who do not clock in from their own device. Each person clocks in with their employee code and PIN. Offline, it keeps clock-ins encrypted.
RD 8/2019 records.
Daily start and end, 4-year retention, CSV or PDF export.
Holiday and leave.
The employee requests. The manager is notified. It does not replace an HR calendar.
Optional geofencing.
Only at clock-in or clock-out, if the workplace turns it on. No continuous tracking.
Reports for whoever runs people ops.
Hours, overtime and leave by person and workplace. CSV and PDF.
Out to payroll.
CSV or PDF export. No published connectors to a named payroll product.
Required by law
Time tracking isn't optional.
Since 2019, every company in Spain must record its staff's daily working hours. Doing it poorly exposes you to penalties; doing it right is simple with the right tool.
01
Mandatory since 2019
Spain's Royal Decree-law 8/2019 requires recording the daily start and end of every worker's shift, full- or part-time.
02
Inspectors can fine you
Failing to keep a time record is a serious offence: fines range from €751 to €7,500 per workplace, plus potential overtime claims.
03
Kept for 4 years
Records must be stored for 4 years and made available to staff, their legal representatives and the Labour Inspectorate.
04
A spreadsheet won't protect you
The record has to be reliable. Nexo stores each punch as an immutable event and seals the day. Corrections are audited. A spreadsheet does not give that evidence.
Nexo leaves a CSV or PDF export ready to show. Compliance remains the company's.
Talk to usData and access
Get in, get out, show the record.
Assisted initial load, several workplaces, legal export and 2FA. No payroll catalogue and no SAML SSO.
- Assisted initial load
- At rollout we help you move employees and balances from a spreadsheet or another system. It is not a self-serve importer.
- CSV and PDF export
- Start, end, workplace and corrections. Use it for inspection and to take hours into payroll by file.
- Several workplaces
- Each site can have its own geofence. One clock-in per person per day.
- Access with 2FA
- Email and password, plus TOTP, email code or passkey. Required for admins. No SAML or OIDC.
The API is the application's own (user session). We do not publish OpenAPI or per-tenant payroll keys.
Talk about the rollout →Where it fits
Built for daily operations, not for an HR catalogue.
Three usual fits. These are not named customers: they are the kind of operations Nexo is built for.
Sectors where Nexo fits
- Retail
- Hospitality
- Logistics
- Professional services
- Manufacturing
- Healthcare
Retail with several shifts
Clock-in on shared sheets and a manual close at month-end.
That is where daily records, the close and Inspectorate export fit.
Several sites
Shifts and mobile clock-in hard to see without slowing the day.
That is where per-site clock-in and the manager view fit, with no continuous tracking.
Professional services
You need to show the working day to the Inspectorate and a clear report for whoever runs people.
That is where 4-year retention and export fit. Compliance remains the company's.
Price
Priced for your workforce.
Nexo is set according to headcount, workplaces and integrations. Onboarding and the initial migration are part of that proposal. Request a demo and we will prepare it.
Book a demo- 01
A proposal built for you
We put it together on the demo, with your headcount and workplaces in front of us.
- 02
By scope
Headcount, workplaces and how hours go out to payroll change the proposal.
- 03
You can start with a pilot
A bounded rollout to validate operations, then scale. Typical implementation 2–4 weeks.
How long does it take to get going?
Usually two to four weeks, depending on headcount, how teams are organised and integrations. We set the plan in the first meeting.
Will you help us move our data and get started?
Yes. We export what you have (spreadsheets or another tool), clean the data, import it and support managers, HR and admin through the first days.
Is there a minimum commitment period?
There are no rigid minimum terms by default. Conditions depend on the type of setup and the support you choose.
Can we start with a pilot team?
Yes. We start with one team, check it works day to day and then extend it to everyone else.
Does my data leave the European Union?
No. Nexo runs in the European Union and we use no sub-processors outside the EU for personal data. The privacy policy has the detail.
Does Nexo keep me compliant with the labour inspectorate?
Nexo records the start and end of every working day, keeps it for four years and exports it as CSV or PDF. The inspectorate does not require a single format. Compliance is the company's responsibility; Nexo provides the evidence.
Does it connect to my payroll software?
Today the data comes out as CSV or PDF. There are no direct links to specific payroll products; if you need one, we look at it during rollout.
Can I have an installation just for my company?
Yes, we can run a dedicated instance for you. We look after it; it is not software you install on your own servers. We cover it in the proposal.
Does mobile clock-in track employees?
No. Nexo never checks location in the background. If you switch on location zones, it is only checked at clock-in and the employee sees what is being checked.
Get started
Ready to roll out Nexo?
We help you migrate from your current system and configure Nexo for your organization. No surprises, no hidden onboarding cost.