01
Mandatory since 2019
Spain's Royal Decree-law 8/2019 requires recording the daily start and end of every worker's shift, full- or part-time.
Nexo
Nexo · a Pluton product
Time tracking that doesn't waste your team's time.
Compliance with Spain's RD 8/2019 and a clear experience for employees, managers and HR. No endless onboarding, no screens you don't need, no double entry.
Required by law
Time tracking isn't optional.
Since 2019, every company in Spain must record its staff's daily working hours. Doing it poorly exposes you to penalties; doing it right is simple with the right tool.
02
Inspectors can fine you
Failing to keep a time record is a serious offence: fines range from €751 to €7,500 per workplace, plus potential overtime claims.
03
Kept for 4 years
Records must be stored for 4 years and made available to staff, their legal representatives and the Labour Inspectorate.
04
A spreadsheet won't protect you
The record must be reliable and tamper-proof. A spreadsheet is hard to defend in an inspection; Nexo leaves objective, exportable evidence.
Nexo gets you compliant with no effort and no paperwork.
Features
What Nexo does.
Built to be used daily by every role in the team. Just the right surface area, done well.
Clock in anywhere.
Mobile, web and kiosk. The employee chooses how to log their shift. Works offline and syncs when back online.
RD 8/2019 compliance.
Daily time record, 4-year retention, exportable in the format the Spanish labour inspection accepts.
Holidays and incidents.
Clear request and approval flows. Shared team calendar. Managers see who, when and why.
Optional geofencing.
Per-shift or per-team location checks when needed. No continuous tracking. Employees always know what's logged.
HR reporting.
Hours worked, absences, over/under per person and site. Export to CSV or pull via API.
Payroll integration.
Connect to your payroll system to avoid double entry. Assisted migration from your existing sheets.
Integrations & API
Nexo connects to your systems.
We integrate it with your payroll, ERP and internal tools, and we import your existing information so you don't start from scratch.
Import of your data
We bring your information from Excel, spreadsheets or other software: employees, holiday balances and history. We clean it and load it for you, so you don't start from scratch.
REST API
Read/write time entries, leave and users with token-based auth and role-level permissions.
Real-time events
Notifications for hires, incidents and status changes so you can automate downstream processes.
SSO and access control
Centralized access with SAML/OIDC for organizations with stricter IT policies.
Integration example
POST /v1/time-entries
Authorization: Bearer ********
Content-Type: application/json
{
"employeeId": "emp_284",
"startedAt": "2026-06-06T08:55:00Z",
"endedAt": "2026-06-06T17:03:00Z",
"source": "api"
}Operational trust
Designed for teams that need smooth execution.
Nexo is built for real scenarios: shifts, multi-site operations, frequent changes and audit requirements.
Sectors where Nexo fits
- Retail
- Hospitality
- Logistics
- Professional services
- Manufacturing
- Healthcare
Retail with multiple shifts
Clock-in on shared sheets and manual reconciliation at month-end.
With Nexo the close is automated and payroll incidents are caught early, not after the fact.
A group with several sites
Shifts and mobile clock-in hard to control without slowing daily operations.
Shift management is unified per site and supervision stops eating hours every week.
Services company
A need for inspection-ready traceability and cleaner HR reporting.
Attendance evidence is centralized and reports come out audit-ready.
Before you buy
Common buying questions.
How long does rollout take?
Usually 2 to 4 weeks depending on headcount, team structure and integrations. We define a rollout plan from the first discovery session.
Does this include migration and onboarding?
Yes. We support initial migration and go-live with managers, HR and admin teams.
Is there a minimum commitment period?
We don't enforce rigid commitments by default. Terms are adapted to deployment model and support scope.
Can we start with a pilot team?
Yes. We can start with a constrained pilot scope and scale after validation with lower operational risk.
Frequently asked
What people ask us before signing up.
Does my data leave the European Union?
No. Nexo's production infrastructure is in the EU and we don't use sub-processors outside the EU for personal data. See the privacy policy for detail.
Am I compliant with Spain's labour inspection using Nexo?
Yes. Nexo implements the daily time-record required by RD 8/2019, keeps data for 4 years and exports it in the format the labour inspection accepts. Final compliance is the company's responsibility — we give you the tool and the ready-to-file report.
Can I integrate Nexo with my current payroll?
Yes. We have direct integrations with the most common systems and, if your payroll is custom, we connect via API or scheduled CSV export. We do the initial migration with you.
Is there an on-prem or dedicated-deploy version?
Yes. If your organization requires data to live in your own infrastructure or in a dedicated environment, we deploy and operate it. We work this out in the proposal.
How does migration from our current system work?
Assisted. We help you export from your current system (Excel, Google Sheets, another SaaS), clean the data and import it. Team onboarding typically takes a week, not a quarter.
How does mobile clock-in work without continuous tracking?
Nexo doesn't track employee location in the background. If you enable geofencing, location is only checked at clock-in time and the employee sees what's being verified. No hidden telemetry.
Get started
Ready to roll out Nexo?
We help you migrate from your current system and configure Nexo for your organization. No surprises, no hidden onboarding cost.